(1) The certification must be approved by PHA board resolution and signed by the PHA executive director. The 14 key indicators of PHA performance are: How does SEMAP work? 0 points. PowerPoint Templates. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 5 points. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. 10 points. 2000 was the first year in which PHAs were formally evaluated under SEMAP. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? 985.107 Required actions for PHA with troubled performance rating. Comments or questions about document content can not be answered by OFR staff. (c) On-site confirmatory review. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, (24 CFR 982.54(d)(1) and 982.204(a)). (24 CFR 982.305). 15 points. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. Expanding Housing Opportunities (indicator #7) and. (2) Biennial review for small PHAs. 5 points. . Learn more about the eCFR, its status, and the editorial process. 0 points. Browse . (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. 5 points. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (a) Purpose. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (24 CFR 982 subpart K). (15 points. (f) Upgrading poor performance rating. Strong judgment, reasoning, time management, and organizational skills. (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. 5 points. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. the hierarchy of the document. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. December 1 2022. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. This contact form is only for website help or website suggestions. 5 points. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. formatting. Ability to negotiate and mediate issues while utilizing stellar customer service skills. 1437a, 1437c, 1437f, and 3535(d). Each module of this training is self-paced and can be started or stopped at any time. endstream endobj 375 0 obj <>stream (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. You can learn more about the process (24 CFR 984.105 and 984.305). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. formatting. For example, a report generated on February 15, 2015 (24 CFR 5.617). In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (24 CFR 982.517). (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. %%EOF This web site is designed for the current versions of The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. (2) HUD verification method: MTCS Report. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. 10 points. (24 CFR 982.305). ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (b) HUD written report. developer resources. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. (a) High performer rating. 5 points. For more information about SEMAP, click here to go to HUD's website. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. (e) Appeals. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. 985.109 Default under the Annual Contributions Contract (ACC). (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. (1) Notwithstanding an PHA's SEMAP score, HUD may modify or withhold an PHA's overall performance rating when warranted by circumstances which have bearing on the SEMAP indicators such as an PHA's appeal of its overall rating, adverse litigation, a conciliation agreement under Title VI of the Civil Rights Act of 1964, fair housing and equal opportunity monitoring and compliance review findings, fraud or misconduct, audit findings or substantial noncompliance with program requirements. This is an automated process for switch to drafting.ecfr.gov. What is the Section eight management assessment program? 29, 2000; 65 FR 16823, Mar. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (7) Provide for regular evaluation of progress toward improvement. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. or existing codification. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. site when drafting amendatory language for Federal regulations: The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). 0 points. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. Incentives and regulatory support for renewable energy. L. 108- (24 CFR 982.405(a)). (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). This section states the performance indicators that are used to assess PHA Section 8 management. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). (0 points.). Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. SEMAP SELF-ASSESSMENT INDICATOR 6. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. 0 points. 5 points. (24 CFR part 5, subpart F and 24 CFR 982.516). 20 points. Deconcentration bonus. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. Aftercare services Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). How does SEMAP improve program performance? Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. contact the publishing agency. Performance Indicators 14 indictors plus Bonus. SEMAP Ratings - United States Department of Housing and Urban Development 3 points. (n) Lease-up. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. PHAs that Receive an Expedited SEMAP Waiver. The in-page Table of Contents is available only when multiple sections are being viewed. (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director.
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